Stop writing landlord letters from scratch. Start with the right words already on the page.

Every landlord eventually needs to put something in writing — a rent reminder, a late notice, a lease renewal, a violation warning. How you write those letters matters. Too aggressive and you damage the relationship. Too vague and it won't hold up if the situation escalates. These 12 templates strike the right balance — professional, clear, and built with Massachusetts law in mind.

The 12 letters:

  • Letter 1 — Rent Due Reminder — friendly, send on or just after the 1st
  • Letter 2 — Late Payment Notice — firm, with late fee calculation fields and MA eviction notice disclaimer
  • Letter 3 — Lease Renewal Offer — structured renewal terms with response deadline
  • Letter 4 — Maintenance Entry Notice — 24-hour written notice compliant with M.G.L. Ch. 186
  • Letter 5 — Move-Out Instructions — move-out checklist, key return, and MA security deposit forwarding address requirement
  • Letter 6 — Security Deposit Receipt — MA-compliant with bank name, account number, and interest rate fields
  • Letter 7 — Rent Increase Notice — with lease-type guidance (fixed term vs. month-to-month notice rules differ)
  • Letter 8 — Lease Violation Warning — unauthorized pets, noise, occupants, parking — with cure deadline field
  • Letter 9 — Returned Check / Failed Payment Notice — documents the event, adds returned check fee, restricts future payment method
  • Letter 10 — Maintenance / Pest Complaint Response — respond in writing to every complaint; your paper trail if a Board of Health complaint follows
  • Letter 11 — Month-to-Month Conversion Notice — memorializes the tenancy type change in writing when a fixed lease expires
  • Letter 12 — Property Showing / Sale Notice — 24-hour notice language, documents your MA quiet enjoyment compliance

What makes these different from generic templates:

Every letter includes a Massachusetts Legal Note — a highlighted callout at the bottom explaining the specific MA law that applies to that situation, what it requires, and what happens if you get it wrong. You're not just getting a letter — you're getting the context to use it correctly.

Built for: Massachusetts landlords who want to communicate professionally, document everything in writing, and never wonder if their letter is legally appropriate for the situation.

Instant download. PDF + editable Word version included.